Executive Committee Meeting Minutes - January 2008

MINUTES OF THE ROCHESTER LOCAL SECTION MEETING
January 9, 2008

Attendees: Anne Marie Lanzafame, Dick Cobb, Deb Janes, Henry Gysling, Tim Wilson, Richard Hartmann, Mary Ann Mendel, Ken Schlecht, Bob Murray, Jim Reynolds, Pat Holland

Meeting minutes taken by Anne Marie Lanzafame
Meeting called to order at 5:05 PM by Richard Hartmann at Nazareth College (Smyth Hall, Rm 345)

1. Welcome (R.Hartmann)
· All members present were given a chance to introduce themselves.

2. Harrison Howe Update (P.Holland)
· Pat Holland has taken over as Chair of the Harrison Howe Committee.
· The HH committee consists of 10 people. The committee plans to take up fundraising in an effort to rebuild the HH endowment fund, which has been losing money annually for several years. There is only enough money left in the fund for approximately 2 awards.
· The 2008 HH Award winner is Danial Nocera. Tentative plans for the presentation of the award with accompanying lecture/reception are March 17-19 at the UofR. Plans call for 2 lectures (technical during the day/public lecture in the evening) with an evening poster session (topic having to do with energy).
· Pat needs LS letterhead (D.Cobb to send) and a tax exempt form (A.Lanzafame to send).
· Pat would like names of contact people at area colleges & companies for PR purposes. R.Hartmann will send a note to the executive committee looking for contact people.
· The HH committee submitted a projected budget for the event. After review of the budget and the financial state of the LS, the executive committee voted to approve the following: The HH committee will be allowed to using funding from the HH endowment fund to support all aspects of the event, as presented, with a cap of $3500. Should any additional funding be raised by the HH committee this year, a maximum of an additional $1000 can be added to this year’s event expenses, with the remainder of any funding raised used to help replenish the HH endowment fund.

3. Financials (R.Hartmann)
· The 2008 budget was reviewed by the committee.
· The vote was taken on the projected Harrison Howe Award budget (see above).
· Adopt-a-School budget: Katherine O’Brien has informed the LS that her committee was ~$1000 over budget for 2007 (original 2007 budget was $400). The LS does not have an extra $1000 available in the 2008 budget to cover these additional expenses. R.Hartmann will contact K.O’Brien to get specifics on the overage and talk to her about the potential of applying for grant money....etc.....to try to buffer this additional cost.

4. Bylaws
· D.Cobb has offered to chair the bylaws committee. The next review is due in 2009.

5. Nominations & Elections
· There is a need for more competitive elections, to possibly boost voter returns, so we need people to “talk up” the ACS and solicit potential nominees. The LS needs a Nominations/Elections Chair ASAP to begin gathering candidates. Please contact R.Hartmann if you are interested.

6. Publicity (M.Mendel)
· Mary Ann needs help posting on college boards. This must be done by someone at the college. Please contact Mary Ann if you can help her.

7. Misc
· A proposal was made to continue with the informal mixers. They were very successful in 2007. The section is in need of someone to run the event, though, so please contact R. Hartmann if you can help.

The next meeting will take place on Wed, February 13th at Nazareth College.

The meeting was adjourned at 7:22pm.

Votes taken:
· Meeting minutes were approved by unanimous electronic vote.
· The HH committee will be allowed to using funding from the HH endowment fund to support all aspects of the event, as presented, with a cap of $3500. Should any additional funding be raised by the HH committee this year, a maximum of an additional $1000 can be added to this year’s event expenses, with the remainder of any funding raised used to help replenish the HH endowment fund.