Executive Committee Meeting Minutes - January 2007

MINUTES OF THE ROCHESTER LOCAL SECTION MEETING
January 22, 2007

Attendees: Anne Marie Lanzafame, Dick Cobb, Tim Wilson, Deb Janes, Mark Heitz, Mary Ann Mendel, Jim Reynolds, Lew Allen, Joan Williams, Richard Hartman, Steve Locke

Meeting minutes taken by Anne Marie Lanzafame
The meeting was called to order at 5:00 PM by Dick Cobb at Kodak Bld 28, CR151-C

1. Introductions taken around the room
Note: We will meet every other month, rather than monthly.

2. Review of 2007 Activities List (attached)
· We have several vacant committee chair positions which need to be filled. Please contact Dick Cobb if you have an interest in chairing a committee. Some of the vacancies include: Harrison Howe, Social Events, Public Relations
· Earth Day: Would anyone be willing to work on this? Tim & Deb are currently investigating it, but help would be appreciated.
· Steve Locke will be taking over the Teacher’s Award. The award winner can be nominated for the regional award, so we should follow their guidelines.
· Financial Audit: Jim Reynolds chaired the audit committee. The audit is complete and a report will be ready for the annual meeting on February 9th.
· Would anyone like to look into putting together a NERM organizing committee for 2012? Please contact Dick Cobb if you are interested.

3. A review of the Executive Committee for 2007 and their responsibilities.

4. Review/approval for the updated Local Section Handbook.
· There was 1 change made, under Harrison Howe: from “the LS Chair will serve on the committee” to “a member of the executive committee will serve on the committee”. Otherwise, the handbook is similar to last year.
· Note: The YCC needs to be added to the handbook.
· Unanimous vote to approve the handbook.

5. Review of 2007 Section Activities.
Points of interest:
· The annual dinner meeting is Friday, Feb. 9th at Rick’s Prime Rib. Dr. Catherine Hunt will be the keynote speaker. She will also be the keynote speaker for the Kodak Technician’s Symposium on the same day. She will have a short breakfast meeting with Kodak managers and some TAG board members that morning, give the keynote address for the symposium, then meet with Todd Pegano at RIT.
· Steve Locke is having trouble pinning down some locations for the HS Awards Nights. A letter from the LS chair to Canandaigua High School might help.

6. Review of 2007 Timeline
· Please change the deadline for newsletter articles to the 25th of each month. Jim Reynolds is the contact for the newsletter.
· Please keep reviewing the timeline and be sure to add dates, where appropriate.

7. Budget Review
· A request that committees please stick to their prospective budgets. Expenses in excess of a committee’s budget must be approved by the Executive Committee.

8. Misc items:
· Steve Locke gave an overview of his progress to date in planning the 2007 High School Awards Nights. Volunteers are needed. The awards event has taken place for ~20 years. Steve gave a 40 min presentation at the STANYS conference in Ellenville, NY and many of the downstate teachers present gave positive feedback regarding the program.
· Jim Reynolds sent out the 1st electronic newsletter on Jan 1st. He will try to feature small, local companies. Please sent suggestions/information to Jim.
· Richard Hartman is thinking about hosting a future Coffee & Chemistry session on biofuels.
· We should focus more on membership: Who is leaving & Why? Welcome new people. Jim will send the membership Excel files to Ben Miller (membership chair).
· Mary Ann Mendel will look into the requirements for PR Chair.
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The meeting was adjourned at 6:10pm. The next meeting will take place on Tuesday, March 13th at 5:00pm in Kodak Bld 28.

Votes taken:
· Dec meeting minutes were approved by unanimous vote.
· Unanimous vote to approve the Section Handbook (attached).
· Unanimous vote to accept the treasurer’s report (attached).